Lead Specialist (lockbox department) in Superior, CO at Key Bank- Corporate

Date Posted: 9/12/2019

Job Snapshot

  • Employee Type:
    Part-Time
  • Location:
    1000 McCaslin Boulevard
    Superior, CO
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    9/12/2019

Job Description

Please note this is a part-time position approximately 30 hours per week.

JOB BRIEF

The Lead Specialist (Lockbox Utility Specialist) reports to the Lockbox Supervisor/Manager. This position serves a critical function to the Lockbox team, responsible for supporting production associates in the receipt and processing of complex client remittance data, preparation and processing of checks. The Lead Specialist works independently and as part of a team to meet service levels and deliver a best in class client experience.

ESSENTIAL JOB FUNCTIONS

The Lead Specialist is a subject matter expert in all areas of Lockbox processing and is called upon daily to assist in multiple areas of production, ensuring client service levels are met with regards to timeliness and accuracy.

Primary Functions

  • Open mail and extract paper invoices/checks (A sorting assessment will be given as part of the on-site interview process to determine extraction skills)
  • Properly sort non-payment documents for processing
  • Accurately batch work and communicate issues to Workflow Coordinator or Supervisor
  • Develop subject matter expertise to identify optimizations and troubleshoot processing issues
  • Operate high volume extraction and image capture devices to process client payments
  • Utilize Lockbox software for data entry and reconciliation processes
  • Assist with end of day activities including client reporting, packaging and exception processing
  • Think critically to make independent, informed decisions
  • Follow established corporate and department policies and procedures

MARGINAL OR PERIPHERAL FUNCTIONS

  • Backup workflow coordinator when necessary, managing the flow of work throughout the various stages of Lockbox processing

REQUIRED QUALIFICATIONS

  • High school diploma or general education degree (GED)
  • Previous Lockbox or operations experience in a production environment
  • Must possess effective verbal and written communication skills
  • Positive attitude focused on team success
  • Self-Starter and willing to take initiative
  • Flexibility to work production-based hours
  • Ability to read and follow instructions with attention to detail
  • Eye-hand coordination and ability to operate general office equipment.
  • Ability to prioritize work
  • Knowledgeable with basic computer equipment and software
  • Ability to work Monday - Friday 6:30 a.m. - 1:00 p.m. and/or until completion of work. Also candidates will need to have the ability to work additional hours during peak periods. There are two Saturdays per month required four times each year due to peak processing and they are typically at each quarter end (January, April, July, and October).
  • A sorting assessment will be administered as part of the on-site interview process.

PREFERRED QUALIFICATIONS

  • 2-3 years Lockbox experience
  • Subject matter expertise in Lockbox processing
  • 10-key skills with PC/Keyboard experience.

COMPETENCIES/SKILLS

  • Works independently within scope of job function
  • Ability to think critically and creatively
  • Can work independently but understands when to ask for guidance/assistance
  • Follows established corporate and department policies and procedures
  • Sense of urgency focused on meeting deadlines
  • Adaptable to change and ability to work in a fast-paced environment
  • Demonstrates attention to detail
  • Effectively manages stress
  • Openly seeks continuous improvement and constructive feedback
  • Consistently demonstrates the Key Values of Teamwork, Respect, Accountability, Integrity, and Leadership.

EQUIPMENT USED/PHYSICAL REQUIREMENTS

Check and document imaging equipment - (ITran-Opex-IBML) - PC - phone - general office equipment - mail carts - tubs - automated check extraction equipment - check cutters - envelope slicer - Ability to lift 50 lbs

TRAINING REQUIRED

Lockbox training via Keys2Learn. Remitrac and Ephesoft Locbkox Software. On the job training as necessary.



FLSA STATUS:Non-Exempt

KeyCorp is an Equal Opportunity and Affirmative Action Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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