Executive Assistant III in Portland, OR at Key Bank- Corporate

Date Posted: 9/26/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    111 Southwest 5th Avenue
    Portland, OR
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    9/26/2019

Job Description

• Provide general Administrative support, such as:
- Invoice processing
- Maintenance requests
- Supply coordination
- Filing, scanning docs
- Other
• Produce thorough and accurate work
• Take initiative: Follow up and follow through on all work requests; provide work status updates to manager and team as needed
• Anticipate needs and issues; take steps to proactively resolve problems / obstacles
• Set-up logistics for internal and external meetings including providing set-up, food service, etc.
• Attend meetings / take notes as requested; if there are take away items that require management action, send out reminder communications, collect responses and follow-up until action items are completed
• Assist manager and team in meeting deadlines
• Assist with on-boarding new employees
• Assist other administrative staff; share best practices; train new Assistants
• Be a professional liaison: facilitate information flow; use clear, fact-based communication
• Ensure proficiency in tools and processes standard to Administrative Professionals
• Expeditiously execute tools / processes:
- Salesforce.com/CRM - assist Bankers in maintaining current and full records
- TIPS – Expense Reports for manager and team; timely and accurate submission, approvals
- HR Online and/or Time Online – provide support/approvals
- Travel Online – make travel arrangements for individuals and conferences
- Word, Excel and PowerPoint - used for many aspects of the role, as well as additional tools for specialized functions such as reports and projects.
- SharePoint and Shared Drives - used for storing/accessing needed documents and information
• Successfully manage multiple assignments and competing deadlines
• Participate in Admin meetings, committees and/or initiatives as requested
• Assist with conferences
- Registration
- Monitoring invites
- Assist with scheduling
- Some travel may be required

FLSA STATUS:Non-Exempt

KeyCorp is an Equal Opportunity and Affirmative Action Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

37545BR

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