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Executive Assistant II, KeyBanc Capital Markets in Cleveland, OH at KeyBank

Date Posted: 1/6/2021

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    127 Public Square
    Cleveland, OH
  • Date Posted:
    1/6/2021

Job Description

JOB TITLE: Executive Assistant II

ABOUT THE JOB (JOB BRIEF)
Provide executive administrative support to Chief Operating Officer of KeyBanc Capital Markets performing diverse administrative and clerical duties and anticipating the team’s needs. Handles confidential information discreetly and professionally. Proactively responsible for calendar management, correspondence, expense reports, travel arrangements, and HR administrative needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Other duties/projects as requested. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality.

ESSENTIAL JOB FUNCTIONS
  • Under general supervision, provides administrative support to the leadership team including executing, maintaining and coordinating a complex calendar of extensive meetings and travel.
  • Communicates professionally during all interactions with clients, vendors, internal partners and teammates.
  • Completes work in fast paced, changing environment without compromising accuracy.
  • Types, proofreads, formats, and binds documents and presentations.
  • Collects, compiles and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.
  • Plans and executes multiple meetings and offsite events simultaneously with ability to adapt to changing priorities.
  • Handles confidential information and documents.
  • Performs proactive problem solving and assists in resolution.
  • Manages/tracks administrative projects for the team, including onboarding new hires.
  • Cultivates a positive environment to promote teamwork.
  • Interacts with senior leaders and executives within the organization and with outside professional organizations.
  • Manages day-to-day office operations, composes written communications as needed.
  • Clearly and immediately communicates and elevates any problems/issues.
  • Assists with special projects for events, new processes or projects and presentations as they arise; exercises judgment and basic reasoning skills.

REQUIRED QUALIFICATIONS
  • High School Diploma or Equivalent experience
  • 2+ years relevant experience supporting executive management
  • Reliable, proactive, and self-motivated
  • Proven ability to manage multiple calendars and projects at one time
  • Exceptional attention to detail
  • Ability to engage with Executive Level Management
  • Proficient in Word, Excel, PowerPoint, Outlook and Publisher
  • Excellent written and verbal communication skills
  • Ability to complete tasks using strong organizational and time management skills
  • Exercises sound judgment, discretion, and confidentiality in all matters involved in this job
  • Takes initiative and works independently on routine as well as more complex matters
  • Ability to work effectively under pressure and time constraints to meet deadlines
  • Establishes and maintains effective positive working relationships among team members, partners, external customers and vendors
  • Confident and resourceful in problem solving
  • Demonstrates professionalism and uncompromising integrity in all situations


FLSA STATUS:Non-Exempt

KeyCorp is an Equal Opportunity and Affirmative Action Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

45652BR

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