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Executive Assistant I, 30 hours in Wenatchee, WA at Key Bank- Corporate

Date Posted: 4/4/2019

Job Snapshot

Job Description

THIS POSITION WORKS A 30 HOUR PER WEEK.

Provide executive administrative support to executives for Agribusiness and Native American Financial Services performing diverse administrative and clerical duties and anticipating the team’s needs. Handles confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HROnline needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Other duties/projects as requested. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality.

ESSENTIAL JOB FUNCTIONS
  • Under general supervision, provides administrative support to the leadership team to include the executing, maintaining and coordinating complex calendar of meetings and travel.
  • Provides superior client service during all interactions with clients, vendors, internal partners and teammates.
  • Completes work in fast–paced, changing environment without compromising accuracy.
  • Types, proofreads, formats, and binds documents and presentations.
  • Collects, compiles and analyzes moderately complex data and information for inclusion in reports, newsletters and presentation materials; also includes general running of reports as needed.
  • Plans and executes multiple meetings and offsite events simultaneously with ability to adapt to changing priorities.
  • Handles confidential information and documents.
  • Performs proactive problem research and assists in resolution.
  • Manages/tracks administrative projects for the team, including onboarding new hires.
  • Cultivates a positive environment to promote teamwork.
  • Interacts with senior leaders and executives within the organization and with outside professional organizations.
  • Manages day-to-day office operations, composes written communications as needed.
  • Clearly and immediately communicates and elevates any problems/issues.
  • Assists with special projects for events, new processes or projects and presentations as they arise; exercises judgment and basic reasoning skills.

REQUIRED QUALIFICATIONS

• High School Diploma or Equivalent experience
2+ years relevant experience supporting executive management
• Reliable, proactive, and self-motivated
• Proven ability to manage multiple calendars and projects at one time
• Exceptional attention to detail
• Ability to engage with Executive Level Management
• Proficient in Word, Excel, PowerPoint, Outlook and Publisher
• Excellent written and verbal communication skills
• Ability to get things done using strong organizational and time management skills
• Exercises sound judgment, discretion, and confidentiality in all matters involved in this job
• Takes initiative and works independently on routine as well as more complex matters



FLSA STATUS:Non-Exempt

KeyCorp is an Equal Opportunity and Affirmative Action Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

34635BR

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